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Records Division |
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The Records Division is comprised of six civilian employees, one Records Supervisor and five Records Clerks, and is open Monday through Friday, 8:00 a.m. to 5:00 p.m.Records Unit employees must be multi-skilled as they are required to accomplish duties unlike any other clerical job. It is the Records Unit’s ultimate responsibility to accurately receive, record, maintain, retrieve, and distribute official Police Department records in a timely manner. They must learn procedures and systems required in maintaining confidential police records; operate a computer terminal, and miscellaneous office machines; assist the public and other agencies; search female offenders; and occasionally assist with mental transports. In special circumstances they assist members of this department with requests from providing care to infants and small children to consoling and/or monitoring distraught individuals. Thus, the Police Records Clerks must be able to deal with individuals in a professional and caring manner under all circumstances. The majority of the Records Clerks' time is spent processing the vast amount of paperwork that must be sorted, processed, and disseminated for municipal and district court, other law enforcement agencies, the public, and departmental members. In 2000, the Records Unit processed approximately 130,000 multi-paged documents. Because of the wide assortment of reports a police officer can generate, the Records Clerk must be knowledgeable in the processing of arrest, crime, missing person, and juvenile detention reports, vehicle collision reports, stolen, recovered, or stored vehicle reports, supplementary and evidence reports. As one can see, the duties within this Division are many and include serving the public both in person and by telephone with records requests and copious amounts of information, in a variety of formats. Ultimately, SPD's Records Division handles these many and varied responsibilities with patience, professionalism, and pride.
If you would like information regarding requests for police records or copies of police reports, please contact: Stillwater Police Department
Please note: At this time, the Stillwater Police Department is unable to grant requests for records information via the internet. Therefore, please limit email inquiries and messages to those of an administrative nature only.
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The Central Records Division of the Stillwater Police Department is a
multi-faceted unit that serves as the Department’s memory. Their primary function is
to accurately process and maintain all departmental reports in a manner which permits
timely retrieval and review. Furthermore, the Division is responsible for the maintenance
and security of all departmental law enforcement records. 